Find savings: seat drift and consolidation findings
Cubbie flags over-provisioned seats and overlapping vendors as reviewable findings, ranked by estimated savings.
Two kinds of findings
Cubbie continuously looks for the two most common forms of SaaS waste and turns them into reviewable findings:
- Seat drift — you are paying for more seats than people
- Consolidation — you are paying several vendors for the same job
Seat drift
Optimize → Seat drift lists every vendor where one of these is true:
- Over-provisioned: licensed seats exceed 1.25x your headcount
- Outpacing headcount: seats grew 10 percent or more in 90 days without matching headcount growth
Each finding shows the seat-to-headcount ratio and a savings hint, sorted worst-first. Findings draw on identity provider and vendor admin connections — the more sources you connect, the sharper they get.
Consolidation opportunities
Optimize → Consolidation lists every case where Cubbie thinks you could collapse two or more vendors in the same category down to one, ranked by estimated annual savings. Each card shows:
- The rationale for the recommendation
- The recommended keeper
- The vendors you could cancel
Acting on findings
Findings are a queue, not a verdict. For each one you can:
- Acknowledge it — you have seen it and are working on it
- Mark it resolved — you downsized, consolidated, or renegotiated
- Dismiss it — not applicable (for example, contractors explain the seat ratio)
Dismissing honestly keeps the queue useful, so real savings do not drown in noise.
A practical workflow
1. Review seat drift before each renewal in your 90-day window — dormant seats are your negotiation lever.
2. Take consolidation findings into the renewal of the vendor you plan to drop, not the one you plan to keep.
3. Re-check after each identity provider sync; ratios move as your team changes.